Office Assistant
Lisboa
English
Damia Portugal is now looking for an Office Assistant, to be responsible for the office and help both the People and Finance departments with the administrative duties, on-site.
Requirements:
Good MS Office skills;
Passion for learning and working in a growing team;
Ability to multi-task at all levels;
Be a practical person with a can-do attitude;
You’re a very organized and dynamic person;
You speak English;
Previous experience in an administrative role or similar will be a big advantage
Responsibilities:
People and Office:
Control our office stocks (merchandising and supplies);
Help getting more protocols to our employees/company;
Update our database with new information (stocks, event budgets, etc);
Help to find suppliers for our team buildings/events;
Make sure that computers and the remaining tools are available and ready for use;
Handle the post and parcels;
Manage HBO and Spotify accounts;
Schedule appointments in any public services (Segurança Social, Finanças, IEFP, etc);
Scheduling hotels, travels, team buildings, etc;
- Be responsible for the Safety and Work of the office – comply with requests and ensure everything in the office is in order.
Finance:
Tracking and reconciling bank statements, processing payments, maintaining cost
reports and managing invoices;
Provide administrative support (e.g. data entry);
Helping with procurement processes (market research and cost analysis, schedule
meetings, implement procurement process);
Invoicing clients;
Control of the Company cash sheet.
Perks:
HBO & Spotify for free;
- Health Insurance
22 off-days per year plus Christmas, New Year's Eve, Carnival, and Birthday off;
Friday afternoon off - start enjoying your weekend earlier!
Want to know more? Get in touch with us!